Short term global business travel is a hot and lucrative topic.  Doing business globally means that companies need the ability to deploy key talent where and when they need it and at a moment’s notice – whether to solve talent shortages, train new staff or expand operations.  The Global Business Travel Association projects that global business travel spend will hit a record of $1.25 trillion USD in 2015 with an expected growth of 6.9% in 2016.

These short term global travelers, regardless of how they are labeled (global nomads, frequent business travelers, stealth expats) are unfortunately outside the scope of the typical global mobility program.  With most resources going towards traditional relocation assignments with lengths of stay of at least 60, 90 or even 120+ days, business travelers, traveling on short stints and on a repetitive basis, tend to fall outside of existing corporate relocation policies. It’s understandable.  With many large companies managing a traveler program of thousands of travelers and multiple thousands trips a year, priority goes towards the longer term traveler.

This method was sufficient until government technology started to catch up. As electronic passports have become commonplace and governments have increased methods and abilities to track entries and exits across borders, the importance of short term global business traveler compliance surfaced.  The risks and implications for non-compliance impact not only immigration but also tax, which often carries a more immediate financial risk.

So the question became, how do companies ensure that they are appropriately tracking short term travelers?  A high level executive at the Department of Homeland Security gave the following advice at a conference in 2014: have a robust way of tracking your travelers so that if an issue does arise, your company can demonstrate good faith compliance efforts.

The most compliant companies required travelers to initiate individual manual assessments with the company’s immigration provider to capture and assess intended length of stay, intended activities, past travel history and anticipated future travel plans for each business trip.  While obtaining a high level of compliance, this method was time consuming and costly for both the company and the immigration provider.  Realizing that the heart of the matter was aggregating and checking each destination country’s immigration regulations against intended length of stay and past travel history and after receiving multiple requests from clients for an easier, quicker and more cost effective solution, Permiso™ was born.

Employing thousands of attorney hours to aggregate each country’s immigration rules and considering 3300+ bi-lateral tax treaties, in less than 2 minutes, the Permiso™ software will assess a travelers’ reasons for business travel and instantly provide an informed assessment as to whether the traveler needs a business visa, a work permit or if the traveler can travel pursuant to their passport based on intended activities in the destination country, the number of days the employee expects to spend in the destination country, the number of days already spent in the destination country, and known intended future travel plans to that destination.  Using information already populated in the assessment questionnaire, Permiso™ will inform the traveler if they are coming close to hitting a personal tax threshold in a destination country.

By automating the assessment process and providing it in easy to use, cost effective and efficient software, global mobility can become truly global, reaching the traveler populations previously flying under the radar.

If your company has a robust international travel population and you’d like to learn more about how to increase compliance within your company, we invite you to contact us for a Permiso™ demo today:

Additionally, you can find more information and a short video of Permiso™ here: